If you have never run an offsite abroad, planning one can feel like a lot of moving parts. It does not have to be. This is our simple, field-tested guide to how to plan a corporate retreat in Jaco Beach — the exact order we walk clients through, from first idea to the team stepping off the plane. Book the whole thing through www.jacobeachchef.com and most of these steps are handled for you.
The 10-step checklist
- Set your dates. Costa Rica’s dry season (December–April) is the most reliable for sunshine, but Jacó runs retreats year-round.
- Lock your headcount. Your group size drives the villa, the chef’s menu and the activity bookings — nail it down first.
- Pick the right villa. Prioritize shared space — a big living room, a rooftop rancho, a generous pool deck — over extra bedrooms.
- Add a private chef. Meals at your own table keep the team together and the schedule yours.
- Choose your team activities. Catamaran day, ATV jungle tour, surf lesson, sport fishing — pick one or two, not all four.
- Plan your working sessions. Block mornings for meetings, afternoons for adventure; the villa rancho becomes your boardroom.
- Sort airport transfers. Fly into San José (SJO); it is about a 90-minute drive to Jacó.
- Set a simple budget. Villa + chef + activities, per person — we quote it all up front with no surprises.
- Share dietary needs & preferences. Your chef plans around allergies, vegetarians and favorites in advance.
- Confirm and relax. Once it is booked, your VIP host runs the week so your team just shows up.
Start with the venue
The single most important decision is where everyone stays, which is why we always start there. The best rental property for a corporate retreat in Jaco Beach is one with enough shared space to double as meeting rooms, lounges and dinner spaces. Browse options on our villa rentals page and we will shortlist the best fit for your numbers.
Let us handle the logistics
Every piece above — villa, chef, tours, transfers, hosting — can be booked together through one point of contact. That is the whole point of planning with us: you make a handful of decisions and we turn them into a finished itinerary. Tell us your group size and dates on the booking form or on WhatsApp at +506 6079 6435 and we’ll send a full plan within hours.